People ask me all the time, "How do you do it all?" Many times I am unsure of what they mean. Are they referring to my prayer ministry or political activities or online boutique or nonprofit or legal work? Whew, that was a lot just to type. I wish I could provide a magic formula, but I do not have one. Being organized has been my backbone in juggling numerous projects over the past 12 years.
Here are 5 Steps to Organize Your Weekly Tasks
1) TAKE A DEEP BREATH
Yes, you must take a deep breath! Your list may seem overwhelming and filled with tasks that you have been putting off because just do not want to do them or do not feel equipped to do them. I have those feelings- every week I have tasks that are boring or seem extremely difficult, but they must be done.
I remind yourself that I can complete the tasks that before me this week. I recommend you find an inspirational quote or scripture that motivates you and repeat it throughout the week. When I first decided that I was going to be organized on purpose, I was a teenager. One of the first things I had to do was overcome the fear that I would fail at being organized. Of course, there have been weeks where I was extremely unorganized. But there have been more weeks that I have been organized and fruitful in my efforts. The truth is that you cannot do it all in one week, but with planning and discipline you can complete every task before you over time.
Now, that you are confident in yourself...
2) WRITE DOWN ALL THE TASKS THAT COME TO MIND
Take a blank piece of paper or back of envelope and write down EVERY task that comes to your mind. It can be to take out the trash or send an email to your mom or go back to school or pick up the toys behind your dog or start your restaurant, whatever comes to mind, write it down. There is no task too small or too big for you to write down.
3) DECIDE WHAT IS MOST IMPORTANT FOR THE WEEK AHEAD
What is most important for the week ahead? Everything on your list cannot be accomplished this week. I mean, I am sure you just wrote half a book of things to do over the course of your entire lifetime. This is your first moment of truth. Decide what tasks needs to happen this week and put a star or asterisk next to those particular tasks.
Now, for your second moment of truth...
4) DIVIDE YOUR TASKS INTO TWO LISTS
Based on tasks that you put a star next to in #3, put those tasks into two categories: 1) This Week and 2) This Month. The method you use to stay organize is a personal choice. I am very old-fashioned, and have to use pen and paper. I write down everything, literally. I have tried doing it all electronically yet it just isn't the same for me. You know yourself, use whatever method is easy and comfortable for you. If you like to keep your lists electronically, try Evernote.
5) DO WHAT YOU CAN
You know your limits. You know your goals. Organizing your weekly tasks does not mean you can do it all that week. There will be challenges and unscheduled mishaps that pop up throughout the week. That is just life! Do what you can!
Being successful is subjective to your current situation and your desired outcome. Don't compare yourself to others. Start where you are, and in a few weeks, months or years, you will look up and see that you have made tremendous progress towards your life goals.
I have learned that when I am organized, I can quickly adapt to the unplanned events. And, sometimes that means just moving a task to the next day or maybe to the next week or the week after. Being organized helps to reduce the stress of the unplanned events controlling your life.
More importantly, remind yourself that Rome was not built in a day or week, and neither will your dreams and goals.